Business owners are forever looking for ways to make their offices more productive. Hiring a larger workforce could be the solution when everyone wears too many hats, but sometimes the solution doesn’t involve raising recruiting budgets.
The answer could be as simple as investing in mobile phones for each of your employees. If you make a mobile phone an employee benefit, they can get work done at the office or away from the office.
While there are definite benefits to equipping your staff with cellphones, you have to keep security in mind. If you don’t, you could leave private and confidential information at risk to be grabbed by cyber attackers. You’ll have to invest in both the equipment and security programs and services. Here are 5 tips to follow for the strongest mobile device security:
1. Require All Employees to Set a Passcode
A lock screen can make all the difference when there are less than honest people around. If an employee can access intranet programs or customer files from their phone, you undoubtedly need to require them to set a password for their lock screens. By making this a requirement, employees will take it more seriously and confidentiality won’t be breached if the phone is lost or stolen.
2. Keep Security Software Updated
Mobile phones that have been manufactured in the past few years have security software programs built into the operating system. Hackers and viruses keep getting smarter. That’s why all software programs for security have to be updated regularly to stop new attacks. Make sure that all of the mobile phones are updated regularly so they aren’t vulnerable.
3. Hire an IT Services Company
It’s never been more important to hire an IT company or a single expert to oversee everything and make sure that systems and servers are functioning properly and running smoothly. When someone accesses a public Wi-Fi network, the network isn’t secure. Experts in managed server security in Ottawa will keep your servers running so there’s no attacks that come through your firewall. That means your business IT network will always have a dedicated professional watching.
4. Don’t Allow Employees to Download Apps from Unknown Sources
One of the great things about Apple phones is that users can’t download apps that haven’t been approved. When it comes to Android phones, you have to block certain downloads that might be unsafe. Make sure to block apps downloads from unknown sources and prohibit downloading apps when using a business phone so that data isn’t vulnerable.
5. Don’t Store Sensitive Files on the Phone
While you can encrypt your SD card to make accessing files more difficult, it’s best that you just prohibit employees from storing sensitive files on the phone. It seems like it’s easier to have mobile access to files, but that puts confidential data at risk. It’s better to store files in the cloud so that they can be password protected.
Mobile devices are carried around with the user. The portability factor creates unique challenges for security. If you don’t want all of your business information to be vulnerable, you have to create a security policy for your mobile phones so that the employees follow the rules.